What is the format of Experience Letter and how we write?

Importance of Experience Letter

In the job market, relevance of an experience letter is too high. Any employee who has resigned from the job requires an experience letter to present as an official authentic document necessary for the potential employers. This letter of experience provided by the employers is a mandate and holds a special prominence. It is a kind of a proof to the future employers that the candidate holds a given sets of capabilities and is efficient to deliver his best for the job in question. 

Contents in an Experience Letter
As a matter of fact, the experience letter of an employee should have clear mention about his past held designation, his duties and responsibilities in his tenure of service. It must also have the contributions of the employee for the company’s success. For a brilliant projection of the employee for future employers, experience letter format could also have the JD or the job description apart from the extra efforts made by the employee for attaining organizational goals. It may appear to some like a reference letter but it is different from it.

A reference letter is a kind of a reference or recommendation of a candidate for a given post while an experience letter is needed to highlight the work experience of a candidate that he has acquired in a company. It also serves as a proof of the authenticity of work history details mentioned in the CV of an applicant.

Typically, an experience letter is addressed anonymously, 'To whom it may concern.' It includes the positive personality traits of the employee like his sincerity, capability, efficiency, soft skills, dedication, trustworthiness etc.

An experience letter is relevant for kinds of employment. It is applicable across the industries. The only difference in the various experience letters would be the set of responsibilities that an applicant has borne during his tenure of service. Apparently it may serve the purpose of a reference letter but the two are remarkably different from each other.

Below given is the example of an experience letter contents:

To Whom It May Concern

Details of Basic Employment: The issuing authority of the experience letter must include the name of the employee, the tenure of employment along with the company name.

Employee’s Contribution: This section can be of two or three precise lines where the authority should mention the positive qualities of the employees for instance his loyalty, his sincerity and how he contributed to the organization to meet the organizational goals.

Conclusion: Finally the employee should be wished good luck for his future endeavors.

Signature of the issuer: The letter must be duly signed by an authorized executive, i.e. the person who is responsible and has the authority to issue the letter.

Sample Generic Experience Letter

To Whom It May Concern This is to certify that Mr. Smith (name of the employee) was employed with us, The Writers’ Ltd. (name of the company) as an editor (designation held by the employee) from September 1st 2010 to August 31st 2014 (date of joining and relieving) His major job responsibilities included editing, proofreading, formatting and reformatting the journals, articles, thesis with us. During his tenure he has shown immense dedication and sincerity to accomplish his duties and tasks. We found him productive and highly efficient. We wish him a bright future ahead. For The Writers’ Ltd. (Company’s Name) Joe Hanks (name of the signing authority) Senior Manager- HR Department

This sample would serve as an example for experience letter format. This discussion has shown the relevance of experience letter in the job market. So be sure to ask from the employer next time you resign from a job. 

Read More